Request for Voter Registration Data

QUESTION:

Where do I get a “Request For Voter Registration Data” form (SBE-84)?

ANSWER:

At your county clerk’s office; the State Board of Elections office; or our website @ www.elect.ky.gov.

QUESTION:

What are precinct codes and how do I find what precinct codes I need to request?

ANSWER:

Each precinct is assigned a code number and name.  Contact your county clerk to learn what precinct code(s) you should be requesting.

QUESTION

How do I pay for labels and CD-ROM if I do not know the number of labels and records?

ANSWER:

Exact number of labels and CD-ROM records cannot be determined until the request for voter registration data has been completed.  It is recommended that no money be paid with initial request and an SBE employee will contact the requester by telephone with the exact amount due.  The requester then has the choice of paying by check or money order with delivery being made by First Class Mail, pick up at SBE office, or UPS/COD.  Cash on delivery (COD) orders include the current UPS service charge of $9.00.  All checks and money orders should be made payable to “Kentucky State Treasurer”. 

There is a minimum charge of $25.00 for CD-ROM orders and a minimum charge of $10.00 for label orders.

QUESTION:

Why do I owe $10.00 if I purchased two precincts at a cost of $4.00 per precinct?

ANSWER:

There is a minimum charge of $10.00 for all Alphabetical and Street Order Lists.

QUESTION:

Why is it taking so long for me to receive my order by UPS/COD delivery?

ANSWER:

UPS attempts three (3) deliveries at the shipping address and if no one is available for delivery and payment, the package is returned to State Board of Elections.  

QUESTION:

Why is it taking so long for me to receive my order that I faxed to State Board of Elections?

ANSWER:

Too often faxed “Requests for Voter Registration Data” forms are not being received by State Board of Elections OR are being received by State Board of Elections but not legible; and therefore we cannot contact the requester.

QUESTION:

Can I make a request for only those voters that voted three out of five last elections?

ANSWER:

Special requests ARE available for labels and/or CD-ROM, but ARE NOT available for lists.  To order special requests for labels and/or CD-ROM, simply note your specific request at page 2, “Special Request”.

QUESTION:

Give me the instructions and software packages to get the CD-ROM to work for me in making lists, labels and spreadsheets?

ANSWER:

The State Board of Elections provides the data formatted in the American Standard Code for Information Interchange (ASCII) text file.  This general text format requires the requester to import the data into a variety of software packages.  The State Board of Elections does not endorse, sell, or provide instructions on any personal software packages.

QUESTION:

Who do I contact if I have questions regarding a Request for Voter Registration Data?

ANSWER:

Contact the State Board of Election by calling 502-573-7100; e-mailing sheilar.bryant@ky.gov; or the SBE website address is www.elect.ky.gov.